Organizing large-scale events, both private and open to the public, requires careful consideration of safety and security measures. It is essential to ensure that everyone is safe and that the event venue is protected from any potential damage. Having the right event safety equipment is key to reducing risks and associated costs. It is usually acceptable to hire security personnel to monitor entrances and keep an eye on guests.
Specialized security companies can provide a large number of security personnel for events, but they need to know how many people will be attending. When planning an event, you should consider its size and location, as this will help you decide if and how much security is needed. From pre-planning to the actual event, management must remain consistent regardless of the size of the event. This could range from a single security guard managing access control to overall management of a large event by event managers or commanders who oversee the entire event, with supervisors and team leaders accountable to them and managing smaller teams below them.
It is the responsibility of the approver to ensure that the risk assessment of the event has adequately addressed risks to protect the safety, health, and well-being of everyone involved. The type of event and its location will also affect security needs. For example, an event held in a hotel with limited access points will require different security measures than one held in a park where people can come and go freely. This page provides guidance on how to safely plan an event at UCL, including preparing an appropriate risk assessment.
A low-profile special event such as one held at a hotel with little publicity and invitation-only admission may require only one security guard for access control, first aid, and evacuation if necessary. By knowing who is participating in the event, you can ensure that safety, health and well-being are taken into account in the risk assessment. It is essential that UCL events are properly planned to ensure the safety, health and well-being of all people involved in the event.